Insights

Security and compliance have never been more important for the way you work with data. At the same time, they have never been more closely tied to the everyday reality of emails, PDFs, scans, forms and contracts that move through your organization.

Most companies sit on a growing pile of unstructured information. Customer letters, pay slips, contracts, medical reports, tender files, identity documents. Hidden inside are the insights you need to run your business. The same files also contain personal, confidential and business-critical data. If you want to use that information better, you also have to protect it better. That is the balance Mira is built for.

Compliance is often framed as something you do to avoid fines. In practice, it is about trust. Employees trust you with their HR and payroll data. Customers trust you with their financial information. Patients trust you with their health records. Citizens trust you with their identity and case files. When a platform like Mira helps you process those documents, it becomes part of that trust chain. The question is not only “does it work”, but “does it work in a way we can stand behind”.

That starts with how and where your data is processed. Mira can run in the cloud or fully on premise in your own environment. In both cases, the principle is the same: your data stays under your control. You decide where it lives, who has access and how it integrates with your existing security measures. For public institutions, defence, healthcare and other regulated sectors, that choice is often a requirement, not a preference.

Inside the platform, security and compliance are tightly connected to how documents become data. Mira follows a clear flow. First it extracts information from unstructured documents, recognizing what type of document it is dealing with and capturing the fields that matter. Then it validates that data against your rules: checking completeness, consistency and basic logic so that missing or suspicious values do not silently slip into your systems. Only then does the data move into your HR, finance, DMS, ERP or other target platform. This is about more than speed. It is about making sure your core systems are fed with cleaner, more reliable input.

Traceability is another key part of the story. Many organizations struggle to explain where a specific value came from or which document was used as a source. Mira helps make that path more visible by keeping track of what was extracted, how it was processed and where it was sent. That makes it easier to check quality internally, respond to audits and show that you handle information in a controlled way.

Regulations like GDPR turn these ideas into concrete expectations. In practice, that means only processing the data you actually need, controlling access to sensitive information, respecting retention rules and being able to show where personal data originated. Mira does not replace your governance or legal advice, but it is designed to fit into a GDPR-aware environment rather than work against it.

You can see the impact across different use cases. In tenders and procurement, you must check whether submissions are complete and aligned with strict rules, without losing control of sensitive commercial details. In HR and payroll, you handle highly personal information that needs to be both accurate and protected. In healthcare, medical and administrative documents must support care while respecting privacy. In finance, invoices and contracts must be processed with both precision and accountability. In all of these situations, security and compliance are not optional extras; they are part of how the process should work from the start.

Mira is one part of that picture, not the whole. You still decide who can see what, which regulations apply and how you handle edge cases. What we provide is a way to process documents that is more structured, more traceable and more aligned with your technical and regulatory reality.

The future of data is not just about having more of it. It is about knowing you can use it with confidence. That is why Mira treats security and compliance as seriously as speed and accuracy. Your data should work harder for you, without quietly increasing your risk in the background.

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Acerta processes large amounts of HR and payroll documents for employers and employees. These documents contain important information that needs to be handled correctly and on time. When volumes are high, manual recognition and processing can put a lot of pressure on staff and make it difficult to maintain speed and accuracy at the same time.

Mira is used by Acerta to automate key parts of this work. It recognizes HR and payroll documents automatically, processes them and checks the data they contain for completeness and correctness. Information that previously had to be reviewed and entered by hand can be handled more systematically, with built-in control on the quality of the data.

This approach supports faster handling of dossiers and helps reduce the workload on teams who would otherwise spend more time on repetitive document tasks. By combining automated recognition, processing and checking, Mira helps Acerta to keep quality standards high while working with large document volumes and serving many different employers and employees.

IKEA manages HR dossiers for both new and existing employees. Over time, these dossiers can grow into large collections of documents that are stored in different places and structures. Without a clear and uniform approach, it becomes harder to keep an overview, maintain consistency and work efficiently with all this HR information.

Mira is used to support IKEA in processing HR dossiers in a more structured way. The platform helps to automatically organize HR documents so they are placed in a logical order and context. In addition, Mira is used to restructure historical HR data and existing folder structures into a layout that is clear, uniform and aligned with corporate guidelines.

By doing this, IKEA gains more overview and consistency in how HR information is stored and accessed. The HR environment becomes easier to navigate and more efficient to work with. This creates a better foundation for handling both current and historical HR dossiers, and supports more organized HR processes across the organization.

UZ Gent processes a large flow of medical and administrative documents every day. These documents are an essential part of both patient care and hospital administration, but they also create a constant workload. Without support, staff need to spend a lot of time recognizing, sorting and preparing documents before they can be used in the right process or system.

Mira is used at UZ Gent to help manage this daily stream. It supports the automatic recognition of documents, helps to organize them and prepares them for further handling. By doing this, it lightens the burden on administrative workflows and creates a more structured way of dealing with the many documents that pass through the hospital each day.

This support helps administration run more smoothly and creates more room for care staff to focus on patients rather than paperwork. Turnaround times can become shorter and the pressure of administrative tasks can decrease. Mira plays a supporting role in making sure the right documents are ready for use, so people in the hospital can spend more time on their core responsibilities.

The Ministry of Defence receives complex tender responses in many different formats. These are often large in volume and have to be handled under strict security and confidentiality requirements. Managing all of this information in a controlled way is essential, but doing so manually makes it hard to keep an overview and slows down the selection process.

Mira is used to support Defence in this environment by working fully on-premise, inside the ministry’s own infrastructure. It reads and analyzes the tender documents, regardless of how they are formatted, and structures the content so it becomes easier to work with. Instead of a collection of separate files, the information can be viewed in a more organized way.

This structured view makes comparisons and evaluations more straightforward. Defence can navigate the tender responses with more ease, while still keeping all data within its own secure environment. In this way, Mira helps to create a more efficient selection process, without compromising on the level of safety or control that is expected in such a sensitive context.

Argenta receives large volumes of incoming mail and digital documents every single day. Customer letters, signed documents, contracts, claims and digital files all arrive together and need to be handled quickly and correctly. This creates a busy mailroom environment where many different types of information converge and where manual processing can easily become time-consuming and error-prone.

With Mira, Argenta uses an automated way to handle this inflow. Mira recognizes documents automatically, classifies them into the right categories and extracts the relevant data that is needed to continue the process. Built-in checks help verify that this data is correct before it moves on. Instead of employees having to interpret every document and retype every detail into internal systems, Mira prepares dossiers so they are ready to be used straight away.

As a result, dossiers can find their way into Argenta’s internal systems more quickly and with fewer mistakes. Extra manual steps are reduced, which lowers the effort and cost per document. The mailroom becomes less of a bottleneck and more of a streamlined entry point into the organization’s processes, while Argenta can maintain a focus on quality and reliability in its service.

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